M-Files for Compliance

Picture of pills Compliance can mean many things depending on where you work, what you do or which industry you are in. But, whatever your particular circumstances, M-Files can help you. If you are in a heavily regulated industry then you will appreciate what the M-Files Compliance Toolkit brings to the party.

M-Files compliance toolkit compares very favourably against other dedicated compliance suites at a far better price while giving you all the other benefits of the standard edition. SOP management, training, CAPA & NCR, reporting, electronic signing and comprehensive audit trails feature in the compliance edition giving you all the tools you need to manage your system and processes from beginning to end.

Everyone should have access to the latest policies & procedures

Is GDPR a consideration?

With this regulation coming into force this year it is going to impact on every organisation with heavy penalties for non-compliance. At the most basic level M-Files will allow you properly to organise your documentation and ensure that the current version of procedures is visible to all that need access. For more sophisticated requirements you should consider the GDPR solution template and the Compliance kit.

Are you in a regulated industry?

If you are, you will know that traceability and transparency are extremely important. Everyone should have access to the correct policies and procedures and be confident they are current. You will know the amount and effort that ensuring compliance can entail.

Those who track their CAPA and non-conformities using a spreadsheet are doing it the hard way. Use M-Files Compliance and you will reduce regulatory risk, be able to automate many of your processes and will ensure that SOPs are up to date and training done where necessary. All of which is fully audited to demonstrate compliance.

Digital Signing with M-Files

In our digital world it is surprising how few people are using e-signing for commercial agreements such as contracts, purchase orders, confidentiality agreements and many more.

At the same price as letter postage why wouldn’t you?

It may be that people feel it is less secure or not as legally binding as a wet signature on paper. That is no longer the case as there are specific laws and regulations covering every advanced economy across the globe supporting the legitimacy of electronically signed documents. For example, the EU eIDAS regulation states An electronic signature shall not be denied legal effect and admissibility as evidence in legal proceedings solely on the grounds that it is in an electronic form or that it does not meet the requirements for qualified electronic signatures.

There are criteria that, when met, give you the full confidence that you have signed a binding agreement. All major electronic signing providers meet these criteria, and support the whole process with a comprehensive audit trail.

We have chosen SignRequest as our preferred signing platform with integration to M-Files. It has all the functionality and security features of the best but a considerably lower transaction price; being roughly the same price as normal letter postage rates.

To see how it works click on this link.